The organisation may hold many different meetings. As a Supervisor or a Manager you may be required to represent your team, and expected to feedback what you have discussed at the meeting. In this blog and future blogs I will give guidelines and useful hints on how to participate
and hold a successful meeting. The three “P’s” are vital.
- Positive Attitude
This not only supports you but the rest of the team in the meeting.
You may be asked to attend a meeting at short notice (perhaps in someone’s
If this happens try to be as organised as possible – ask to read the last minutes – this will give you an idea on what may be discussed at the meeting. Remember to take a notebook and pen to take notes – you may need to feed back to staff some issues from the meeting and may need to be done before the minutes are typed and distributed.
For every meeting there should always be:
- An Agenda
- A Chairperson
- A person taking minutes
- Minutes to follow every meeting.
- A task sheet (this can be used as a quick guide on outstanding tasks)
Do your homework first, know where the meeting is being held. The time the meeting is being held at and who to contact should the need arise.
Do not assume that the meeting with be in the same place it usually is – meeting can often change venues, days and times.
Always arrive for a meeting in plenty of time. If you have to travel to the venue allow time for traffic and parking.
Always try to participate in the meeting – you will get far more out of it. Bring along issues that concern your team.
Have a positive attitude. In doing so this will flow through your team – if you come back from a meeting with a negative attitude then this will cause unnecessary negativity throughout your team.
In Autumn when you see geese heading south for the winter, flying along in a V formation you might consider what science has discovered as to why they fly that way.
As each bird flaps its wings, it creates an uplift for the bird immediately following.
By flying in V formation the whole flock adds at least 71% greater flying range than if each bird flew on its own.
LEARNING: People that share a common direction and sense of community can get where they are going more quickly and easily because they are travelling on the thrust of one another.
When a goose falls out of formation, it suddenly feels the drag and resistance of trying to go it alone….. and quickly gets back into formation to take advantage of the lifting power of the bird in front.
LEARNING: If we have as much sense of a goose, we will stay in formation with those who are headed in the same way we are.
When the head goose gets tired, it rotates back in the formation and another goose flies point.
Finally………………and this is important.
When goose get sick, or is wounded by gunshots and falls out of formation, two other geese fall out with that goose and follow it down to lend help and protection. They stay with the fallen goose until it is able to fly again, or with it until it dies; only then do they launch out on their own, or with another formation to catch up with their group.
LEARNING: If we have the sense of a goose, we will stand by each other, work together, be part of a team.
This is a story about four people
EVERYBODY, SOMEBODY, ANYBODY AND NOBODY
There was an important job to be done and EVERYBODY was asked to do it.
ANYBODY could have done it, but NOBODY did it.
SOMEBODY got angry about that because it was EVERYBODY’S job.
EVERYBODY thought ANYBODY could do it but NOBODY realised that EVERYBODY wouldn’t do it.
It ended up that EVERYBODY blamed SOMEBODY when actually NOBODY asked ANYBODY.
Good Clear Communication Starts With Each of Us!
The Primary goal of communication is to increase listening and understanding.