Going To A Meeting


The organisation may hold many different meetings. As a Supervisor or a Manager you may be required to represent your team, and expected to feedback what you have discussed at the meeting.  In this blog and future blogs I will give guidelines and useful hints on how to participate
and hold a successful meeting. The three “P’s” are vital.

  • Preparation
  • Participation
  • Positive Attitude

This not only supports you but the rest of the team in the meeting.

You may be asked to attend a meeting at short notice (perhaps in someone’s
absence
)

If this happens try to be as organised as possible – ask to read the last minutes – this will give you an idea on what may be discussed at the meeting.  Remember to take a notebook and pen to take notes – you may need to feed back to staff some issues from the meeting and may need to be done before the minutes are typed and distributed.

For every meeting there should always be:

  •  An Agenda
  • A Chairperson
  • A person taking minutes
  • Minutes to follow every meeting.
  • A task sheet (this can be used as a quick guide on outstanding tasks)

Do your homework first, know where the meeting is being held. The time the meeting is being held at and who to contact should the need arise.

Do not assume that the meeting with be in the same place it usually is – meeting can often change venues, days and times.

Always arrive for a meeting in plenty of time. If you have to travel to the venue allow time for traffic and parking.

Always try to participate in the meeting – you will get far more out of it. Bring along issues that concern your team.

Have a positive attitude. In doing so this will flow through your team – if you come back from a meeting with a negative attitude then this will cause unnecessary negativity throughout your team.

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